Administrative Assistant

About Special SittersSpecial Sitters is a mission-driven organization committed to serving families and communities with excellence, compassion, and integrity. We provide high-quality support services guided by our deeply rooted values.Our ValuesHonor God: Mutual Respect • Golden Rule • Honesty/IntegrityServant Heart: Compassionate • Help First • PositiveEmpowerment: Ownership • Self-Determination • AccountabilityCommitment to Excellence: Purpose Driven • Continuous Improvement • Communication • Do What You SayIf you share these values and want to be part of a purpose-driven, positive, and supportive team, we'd love to connect with you.Job SummarySpecial Sitters is seeking a highly organized and proactive Executive Administrative Assistant to support our Owner/President, Executive Staff, and Director of Operations. This individual will manage complex schedules, coordinate communication, assist with claims review and appeals, arrange executive travel, and help ensure daily operations run smoothly and efficiently. The right candidate is professional, detail-oriented, and able to anticipate needs and take initiative.ResponsibilitiesProvide high-level administrative support to the Owner/President and executive teamAct as a gatekeeper by screening calls, emails, and requests; prioritizing access to leadershipManage executive inboxes, flag urgent matters, and draft professional correspondenceMaintain and update complex calendars, schedules, and meeting logisticsCoordinate travel arrangements, itineraries, accommodations, and trip documentationPrepare agendas, reports, presentations, research findings, and meeting materialsReview claims for accuracy and completeness; assist with claims appealsUpdate operational documents, staff schedules, and rostersSupport special projects and executive initiatives as neededMaintain confidentiality and represent the company with professionalism at all timesQualificationsRequired2-4 years of administrative or executive assistant experienceExcellent written and verbal communication skillsStrong organizational and time-management abilitiesProficiency with Google Workspace and/or Microsoft OfficeAbility to handle confidential information with integrityStrong problem-solving and research abilitiesPreferredExperience supporting executives, business owners, or senior leadershipFamiliarity with claims review and appeal processesAbility to work independently and manage competing prioritiesKey CompetenciesProfessionalism & discretionProactive and self-directed work styleStrong interpersonal communicationAttention to detailAdaptability in a fast-paced environmentAlignment with Special Sitters' core valuesBenefitsUnlimited vacationPaid time off (company holidays, sick time, etc.)Health benefitsProfessional development opportunitiesSupportive, values-driven culture and leadership team

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