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Administrative Assistant, Ads Product

March 10, 2026

Netflix is seeking an Administrative Assistant to support the company’s rapidly growing advertising product team. The Ads Product AA plays an important part in driving the product team’s leadership (i.e., head of Netflix Ads Product direct staff) by managing agendas, holding team members accountable to action items, coordinating onsites/offsites, and establishing working relationships inside and outside of the group. This AA works heavily with other AAs, both cross-functionally and within the Product and Tech organization. As part of our administrative support team for our Ads Product organization, this person will enable our executive Advertising Product team to thrive. This role is based in Los Gatos on a flexible in-office schedule.A successful candidate is self-motivated, proactive, and a strong communicator who is flexible and has the ability to make judgment calls and move quickly. Prior experience as an administrative assistant in a fluid, fast-paced environment is a must, as is having creative problem-solving ability. Netflix moves quickly, so we need someone who can not only be great in their day-to-day core work but can identify opportunities to make the overall team more organized and efficient. Someone who is curious, demonstrates significant initiative, and inherently exercises good judgment will be most successful both in the role and at Netflix.<h3></h3>Specific responsibilities include, but are not limited to:<ul><li>Maintain calendars for multiple directors </li><li>Manage a large volume of various internal meetings, such as all teams and large cross-functional meetings, often across multiple time zones (i.e. scheduling, soliciting agenda items, time management, delegation of action items)</li><li>Coordinate travel arrangements, both domestically and internationally, including processing corresponding expense reports</li><li>Coordinate and help prepare agendas, presentations, and materials for team meetings and events, as well as coordinate any follow-up items</li><li>Event planning (team events, offsites, support with external meetings). Responsible for management & coordination related to venue/vendor sourcing & logistics, agenda coordination & presentation logistics</li><li>Assist with team projects and events as needed</li><li>Support team-building and coordination </li><li>Liaise with our corporate workplace team to be a point of contact for in-office space planning as needed</li><li>Maintain distribution lists, Google Groups, Slack channels, and other similar tools for the team and serve as the point of contact for general team communications.</li><li>This role is heavy with communication internally and externally </li></ul>Qualifications:<ul><li>4+ years experience as an administrative or executive assistant supporting multiple leaders with large, global teams across multiple time zones and cultures</li><li>Extensive experience within a technology or a rapidly scaling company</li><li>Strong executive written and verbal communication skills</li><li>Event planning experience is required - Creating and managing team events/outings to promote business and interpersonal networking needs. Responsibilities can include sourcing, coordination, and management for all aspects of the venues/hotel, coordinating pre-planning, agendas, presentations, and AV needs </li><li>Previous experience working with global and matrixed teams is highly preferred</li><li>Proficiency in Google Suite is required </li><li>Ability to be discreet and maintain confidential information</li><li>Responsive and able to work flexibly across multiple time zones </li><li>Understanding of how to prioritize, organize, and respond accordingly</li><li>Interest in technology, advertising, entertainment or media </li></ul>

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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