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Administrative Coordinator (aHEO) -Social Work
Administrative Coordinator (aHEO) -Social Work
**POSITION DETAILS**
The Department of Social Work invites applications for full-time Administrative Coordinator under the title of assistant to the Higher Education Officer (aHEO) positions beginning in the Spring 2026. This position reports directly to the Chair. Work hours of this position would reflect a typical 9am to 5pm in the Social Work department. Candidates must have a strong commitment to support social work faculty, staff, and students.
The aHEO serves as a key administrative partner to the Chair's Office in the Department of Social Work, providing operational, logistical, and communication support to ensure departmental effectiveness and a positive working environment. This role plays a central part in supporting faculty, staff, and students through coordination of academic processes, event planning, stakeholder engagement, and administrative operations.
Core Responsibilities Include:
Administrative and Departmental Operations
+ Serve as the department's administrative coordinator, ensuring smooth day-to-day operations and providing consistent administrative support to faculty and staff.
+ Serve as the department's administrative support to the Bronx Telehealth Counseling Center
+ Provide CUNYfirst permissions to students enrolling in Social Work courses.
+ Organize and maintain departmental documents such as faculty CVs, licenses, and compliance-related materials.
+ Communicate with campus facilities, public safety, and building and grounds to address maintenance, security, and space-related needs.
+ Organize preparatory materials for internal and external meetings, including agendas, summaries, and follow-up documentation.
+ Send timely reminders to faculty regarding institutional requirements and deadlines (e.g., multiple position forms, evaluations, credential renewals).
Academic and Event Planning Support
+ Develop and maintain a comprehensive annual calendar of departmental events, meetings, and key academic deadlines.
+ Organize the Department of Social Work's annual recognition ceremonies and Graduation Celebration, including logistics, communication with families, and coordination with faculty.
+ Plan and support social and community engagement events for the department, including outreach to community leaders and healthcare partners.
+ Support departmental efforts to communicate with external stakeholders and develop visibility for programs and initiatives.
Chair's Office Support and Faculty Coordination
+ Serve as a reliable administrative liaison to the Chair's Office by supporting strategic initiatives, tracking documentation, and fostering timely communication.
+ Support the Chair and program directors by helping track student academic concerns, compiling reports, and coordinating follow-up with program directors.
+ Assist with committee assignments and help maintain an up-to-date list of departmental committee members and activities.
The Department of Social Work is currently housed in the School of Health Sciences, Human Services, and Nursing (HS2N). The School of Health Sciences, Human Services, and Nursing currently includes six departments: Exercise Science and Recreation (EXR), Health Equity, Administration and Technology (HEAT), Health Promotion and Nutrition Sciences (HPNS); Social Work; Speech, Language and Hearing Sciences, and Nursing. The school is also home to the CUNY Institute for Health Equity. Departments in the School actively engage with community and government partners to support evidence-based practices and health equity, with a special emphasis on urban populations. The faculty are also strongly committed to high quality teaching and preparation of ethical and skilled health and human service professionals.
Campus Specific Position Details:
The Lehman College campus is located in the Bronx, New York and is a Senior College within the City University of New York (CUNY) system. Lehman is the only four-year public college in the Bronx and is recognized as a Hispanic-serving Institution. The college serves mainly undergraduate students preparing them for employment, the professions and further study.
This is a full-time 35 hour per week on-campus, with a prescribed start time of 9am to 5pm. Remote work follows the guidelines established by the college and the university system
Applicants must be legally eligible to work in the United States. Sponsorship will not be offered for this position.
**QUALIFICATIONS**
Bachelor's Degree from an accredited institution in a relevant field.
Required Abilities:
+ Maintain confidentiality regarding job assignment and sensitive issues.
+ Maintain a welcoming, supportive attitude toward all person.
+ Ability to work independently under limited supervision.
+ Excellent interpersonal and communication skills.
+ Able to work effectively in a team environment with internal and external individuals from different disciplines and different levels of training.
+ Excellent Computer skills, including Outlook email, Microsoft Office software (Word, Excel, PowerPoint) Zoom teleconferencing platforms, and site-specific software.
+ Knowledge of Mac O/S is beneficial Strong written and verbal communication skills and the ability to negotiate and problem-solve.
+ Capacity to maintain composed demeanors under stressful situation independent judgement skills to multi-task, organize work, and set priorities.
**CUNY TITLE OVERVIEW**
Supports projects, initiatives, and activities that impact an academic or administrative department.
- Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
- Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
- Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.
- Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.
- Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
- Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
- May supervise office staff and student workers.
- Performs related duties as assigned.
Job Title Name: Administrative Coordinator
**CUNY TITLE**
Assistant to HEO
**FLSA**
Non-exempt
**COMPENSATION AND BENEFITS**
$68,668-$77,269
Salaries are commensurate with education and relevant experience and are subject to the Professional Staff Congress-CUNY salary schedule.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
**HOW TO APPLY**
Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information. Candidates must attach a resume, and cover letter, and three professional references (name, title, organization, and contact information).
**CLOSING DATE**
Please submit completed applications by February 11, 2026.
**JOB SEARCH CATEGORY**
CUNY Job Posting: Managerial/Professional
**EQUAL EMPLOYMENT OPPORTUNITY**
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID: 31476
Location: Lehman College
