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AP/AR Coordinator

February 16, 2026

JOB OVERVIEW Footprint Project is seeking an Accounts Payable/Receivable Coordinator to join our small, growing team! This position will play the crucial role of expediting our financial workflow. If you care about clean energy and sustainable emergency response and have relevant experience or transferrable skills, we’d love to meet you! ABOUT US Footprint Project is a 501(c)(3) nonprofit disaster service organization headquartered in New Orleans, Louisiana. We develop and deploy sustainable response technologies to community resilience centers after climate disasters in the U.S. Founded in 2018, Footprint Project works across the disaster management cycle to expand frontline access to mobile microgrids and reduce fossil fuel use. Visit www.footprintproject.org to learn more. JOB DETAILS <ul> <li>Location: Louisiana, North Carolina, Minnesota for FTE employees or remote in Central/Eastern time zone for Independent Contractors. Applicants based outside of Louisiana, North Carolina, or Minnesota will be considered for a position revised within a deliverables-focused contract. </li> <li>Workplace Policy: Remote. Note: We currently meet at our warehouse-office in Metairie, LA and Mars Hill, NC once a month for a couple hours. </li> <li>Job Type: Part-time. </li> <li>Schedule: 20-25 hours per week between Monday-Friday within the hours of 8am to 6pm local time. Schedule must be fixed hours. During the Atlantic hurricane season (6/1-11/30), employees may be asked to work outside of their normal hours. Time can be flexed after responding to disasters. </li> <li>Travel: ~0% of the time. </li> <li>Compensation: $24.00-$26.00 per hour. </li> <li>Benefits: Eligible employees receive the following: <ul> <li>Monthly stipends for healthcare, mental healthcare, and technology 31 days for vacations and holidays for the calendar year through the following Q1 </li> <li>Paid Sick Leave </li> <li>Generous paid Bereavement Leave </li> <li>Generous paid Parental Leave </li> <li>Unpaid Family and Medical Leave </li> <li>Professional development financial assistance</li> </ul> </li> </ul> RESPONSIBILITIES Day-to-Day Duties: <ul> <li>Accounts Payable (70%) </li> <li>Request internal approval for invoices </li> <li>Process 20-30 approved invoices per month via electronic payment, record completed payments, and generate remittance advice </li> <li>Handle requests and payments for Per Diem allowance, Travel Stipends, and expense reimbursements: request approvals, review forms, accurately maintain records, communicate promptly with employees and contractors, and ensure timely payments </li> <li>Collect, organize, and maintain updated vendor/contractor information (ex: agreements, W-9 forms, profiles in Quickbooks Online); support with vendor/contractor enrollment </li> <li>Prepare and distribute 1099s (annual project) </li> <li>Provide courteous and prompt service to vendors, contractors, donors, partners, and employees</li> </ul> Accounts Receivable (25%) <ul> <li>Securely send donors remittance information when requested </li> <li>Create and send 10-15 invoices per month, track invoice due dates, and send outstanding invoice reminders </li> <li>Write and send donation receipt letters on a monthly basis </li> <li>Communicate via email with vendors and donors to resolve any discrepancies on invoices or billing issues and to follow up on overdue payments </li> <li>Issue credit memos and collections notices as needed</li> </ul> Bookkeeping (5%) <ul> <li>Provide supporting documentation for annual audit (June) as requested </li> <li>Support as needed with categorizing and matching monthly income and expenses, ensuring receipts are uploaded and matched </li> <li>Perform other job-related duties and support accounting and finance projects as needed</li> </ul> REQUIRED QUALIFICATIONS <ul> <li>At least 1 consecutive year of 100% AP, AR, billing, or bookkeeping experience </li> <li>High accuracy rate for payment processing at the same or higher volume as stated </li> <li>Proficiency in accounting software </li> <li>Intermediate-advanced knowledge of MS Excel/GoogleSheets </li> <li>Fantastic attention to detail, organization, and time management </li> <li>Excellent verbal, written, and interpersonal communication skills </li> <li>Strong problem-solving skills and ability to handle multiple tasks simultaneously</li> </ul> PREFERRED QUALIFICATIONS <ul> <li>Quickbooks Online experience </li> <li>Ability to identify and implement automated systems to optimize financial operations</li> </ul> ATTRIBUTES <ul> <li>Excited to join a small, nimble, and innovative organization. You don’t just want to work here; you want to build something cool together. </li> <li>Adaptable. You can pivot and problem-solve under pressure. </li> <li>Strong interpersonal communication and training skills. You’re patient and respectful while assisting people of all skill levels and comfortable working with diverse groups of people. </li> <li>Ask questions to clarify tasks and priorities. You can readily say “I don’t know” or “What the heck are you talking about?” or “I need help with this.” </li> <li>Self-starter. You are able to work independently and remotely without needing hand holding. </li> <li>Proactive. You don’t need to be nudged to do your work, and you take the initiative. </li> <li>On board with decolonizing disaster relief, decarbonizing our planet, and working towards a just, equitable energy transition. You share our values.</li> </ul> APPLICATION PROCESS The start date is as soon as we find the best candidate. No one candidate will fit all the requirements. If you meet most of the qualifications, check all the boxes in our attributes list, and have a willingness to learn, we encourage you to apply. Footprint Project is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Footprint Project makes hiring decisions based solely on qualifications, merit, and business needs at the time. We expect our employees to uphold and demonstrate these same values, wherever we go and with whomever we work. <hr><div class="fabric-5qovnk-root MuiBox-root css-witlqh" data-fabric-component="Flex"><div class="fabric-5qovnk-root MuiBox-root css-1phs5iq" data-fabric-component="Flex"><div class="fabric-2lfz5e-root MuiBox-root css-jipda8" data-fabric-component="LayoutBox">Location</div><div class="fabric-15808a6-root MuiBox-root css-4cxybv" data-fabric-component="LayoutBox">New Orleans, Louisiana (Remote)</div><hr class="MuiDivider-root fabric-jcid1o-root MuiDivider-fullWidth MuiBox-root css-40h3v3" data-fabric-component="Divider"></div><div class="fabric-5qovnk-root MuiBox-root css-1phs5iq" data-fabric-component="Flex"><div class="fabric-2lfz5e-root MuiBox-root css-jipda8" data-fabric-component="LayoutBox">Employment Type</div><div class="fabric-15808a6-root MuiBox-root css-4cxybv" data-fabric-component="LayoutBox">Part-Time</div><hr class="MuiDivider-root fabric-jcid1o-root MuiDivider-fullWidth MuiBox-root css-40h3v3" data-fabric-component="Divider"></div><div class="fabric-5qovnk-root MuiBox-root css-1phs5iq" data-fabric-component="Flex"><div class="fabric-2lfz5e-root MuiBox-root css-jipda8" data-fabric-component="LayoutBox">Minimum Experience</div><div class="fabric-15808a6-root MuiBox-root css-4cxybv" data-fabric-component="LayoutBox">Entry-level</div><hr class="MuiDivider-root fabric-jcid1o-root MuiDivider-fullWidth MuiBox-root css-40h3v3" data-fabric-component="Divider"></div><div class="fabric-5qovnk-root MuiBox-root css-1phs5iq" data-fabric-component="Flex"><div class="fabric-2lfz5e-root MuiBox-root css-jipda8" data-fabric-component="LayoutBox">Compensation</div><div class="fabric-15808a6-root MuiBox-root css-4cxybv" data-fabric-component="LayoutBox">$24.00-$26.00 per hour DOE</div><hr class="MuiDivider-root fabric-jcid1o-root MuiDivider-fullWidth MuiBox-root css-40h3v3" data-fabric-component="Divider"></div></div>

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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