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Chart Retrieval Specialist - Poughkeepsie (NY) 12601

February 25, 2026

About the position

Datavant is the data collaboration platform trusted for healthcare. Guided by our mission to make the world’s health data secure, accessible and actionable, we provide critical data solutions for organizations across the healthcare ecosystem - including providers, health plans, researchers, and life sciences companies. From fulfilling a single patient’s request for their medical records to powering the AI revolution in healthcare, Datavanters are building the future of how data is connected and used to improve health. By joining Datavant today, you’re stepping onto a driven and highly collaborative team that is passionate about creating transformative change in healthcare. We are hiring responsible, trustworthy individuals to join the Datavant team for a specialized, part-time role as a Chart Retrieval Specialist. This role involves visiting various provider offices to retrieve medical records, utilizing excellent customer service skills and strong self-troubleshooting abilities to efficiently retrieve multiple records. The position also requires individuals to work independently, ensuring tasks are completed accurately and on time while maintaining a high level of professionalism. Key Job Details: YOU COULD DRIVE UP TO 100 MILES DAILY HYBRID (home office and field) ADDITIONAL COMP: mileage reimbursement & per chart incentive Weekly hours vary (average 20 - 28 hr weekly) Cross training opportunities Requires availability Monday-Friday 8:00am - 5:00p in your time zone

Responsibilities

Visit various provider offices to scan or upload the assigned medical record charts, utilizing various EMR systems and using your Datavant provided laptop and equipment
Work an average of 20-28 hours per week, with a fluctuating schedule that provides potential opportunities to increase hours during busier months
Professionally engage with healthcare providers while retrieving the required medical records, maintaining consistent communication with your remote team, providing daily updates regarding progress, challenges, and completed tasks.
Access and manage your weekly schedule through Datavant systems, ensuring all appointments are confirmed and tracked and arriving at pre-scheduled appointments prepared and on time
Use designated platform to confirm the correct charts for retrieval, accurately mark them as retrieved upon completion, and troubleshooting any technical issues as they arise
Work independently to meet department goals for chart retrieval accuracy and efficiency
Complete end-of-day activities in designated company systems including daily logging of work hours into time management system and daily logging of mileage and reimbursements into expense reporting system
Adhere to the Company’s Code of Conduct and policies and maintain HIPAA compliance
Cross-train in multiple departments to provide support and supplement additional hours as needed
If desired, travel opportunities may be available with assignments in different geographic areas as needed
Assist with additional work duties or responsibilities as evident or required

Requirements

High School Diploma or equivalent required
Availability between 8am-5pm at least three consecutive days per week required
Must have a reliable, insured personal vehicle.
Must have the ability to drive and have a valid driver's license in good standing
Must have reliable internet service and a phone with ability to communicate with remote supervisors
Basic computer skills – ability to scan documents, save files, rename files, create folders, and upload to secure servers
Proven track record of punctuality, reliability, quality work, and ability to follow directions
Ability to work independently with minimal supervision
Ability to troubleshoot and/or overcome technical issues as they arise
Highly dependable - arriving to appointments on time and maintaining clear communication with supervisor and Regional Team
Business casual attire and a high level of professionalism required at all times
Access to a high-speed internet connection
Positive attitude and the desire to learn through training (full five-day training program begins upon hire)
Ability to roll and lift a 45lb equipment case for medical chart retrievals or maneuver a 25lb soft case.

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