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Director - Grants & Contracts (Pre & Post Award)

February 24, 2026

Directs pre- and post-award operations for University grants and contracts. Facilitates authorization and submission of all proposals to funding agencies and directs negotiations of grant and contract award terms and conditions. Improves standard policies and operating procedures and prepares budget. Med-Emergency Medicine The Director of Grants & Contracts (Pre and Post Award) in the Department of Emergency Medicine is responsible for managing and directing a portfolio of over $10M in sponsored projects from NIH, Department of Defense, other federal sponsors, foundations, and industry. Work includes proposal development and submission and overseeing post-award management. This position will develop processes and oversee staff in order to ensure compliance with all sponsor and federal guidelines. This position will work with faculty to establish metrics and innovations to improve and grow this portfolio. Essential Functions This position covers the activities related to the full lifecycle of sponsored program administration including identification of funding sources, proposal submission, sub-award issuance, and post-award administration (both financial and non-financial) related to funding provided in the form of gifts, grants, cooperative agreements, and contracts from external/internal funding sources (e.g., federal agencies, state agencies, private companies, or foundations) that provide support for research. Responsibilities Include <ul><li> Submission of final technical, monthly, quarterly annual reports and proposal preparation by reviewing sponsor guidelines and university guidelines and preparing proposal checklists.</li><li> Closing Memos for Sponsored Research Accounting</li><li> Account Reconciliation</li><li> Coordinating proposal development, faculty financial reports</li><li> Developing, finalizing, and/or approving proposal budget and cost share; preparing required forms, representations and certifications, and budget justification; obtaining cost share approvals</li><li> Preparing requests for sponsor approval of budget revisions</li><li> Submission of standard proposal documents including required forms, representations and certifications, and budgets</li><li> Facilitating materials transfer and other agreements; assisting Property Inventory with receipt, accountability, and reporting on government-owned equipment</li><li> Initiating requests for advance account numbers and subawards</li><li> Monitoring end dates of projects/funds</li><li> Managing work activities in a large volume, fast-paced, complex, detailed, and multifaceted environment</li><li> Prioritizing timelines/schedules through interpretation of potential funding opportunities and holding the proposal team accountable </li></ul>Physical Effort Mainly sedentary but must be able to navigate University setting. The University of Pittsburgh is an equal opportunity employer / disability / veteran. Assignment Category Full-time regular Job Classification Staff.Director - Grants & Contracts (Pre & Post-Award) Job Family Research Job Sub-Family Grants & Contracts Campus Pittsburgh Minimum Education Level Required Bachelor's Degree Minimum Years Of Experience Required 7 Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement. Additional Details About Required Licensure/Certification University of Pittsburgh Grants & Contracts experience preferred. Work Schedule M-F, 8:30 a.m. - 5:00 p.m. Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department. Hiring Range TBD Based Upon Qualifications Relocation Offered No Visa Sponsorship Provided No Background Check For position finalists, employment with the University will require successful completion of a background check Child Protection Clearances Not Applicable Required Documents Resume Optional Documents Not Applicable

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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