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Human Resources Administrative Assistant

February 21, 2026

Mission for this Position:

Reporting to the HR Business Partner, the Human Resources Administrative Assistant provides a wide variety of administrative support to the Human Resources department. The Human Resources Administrative Assistant works in collaboration with the Site Human Resources team and provides assistance to employee’s HR related inquiries to ensure all matters are addressed in a timely manner. Responsible for maintaining payroll, benefits and pension record requirements using standard policies & procedures.

Main Accountabilities:

Payroll;

Solely responsible for adhering to payroll cut off timelines ensuring payroll processing schedule and deadlines are met.
Be the liaison between Corporate HR and SiteHR to gather employee payroll changes and ensure timely processing of the data.
Timely preparation of payroll input to be submitted to ADP and ensure accuracy of the information being submitted.
Ensure payroll audit process is followed and payroll sign off sheet is collected prior to payroll processing.
Ensure payroll database reflects current and accurate information; verifies and inputs pay and data changes.
Build a working relationship with ADP and work on ongoing process improvement initiatives.
Responsible for providing timely responses to employee pay inquiries.
Process and verify all new hire, changes and terminations in the ADP EZLM Time & Attendance system for accuracy verified against SAP.

Benefits Administration;

Responsible for timely preparation of benefits enrolment spreadsheet and forms to be submitted to Manulife.
Ensure the Manulife database reflects current and accurate information verified against SAP.
Follow the benefits enrolment audit process and ensure the sign off sheet is collected prior to completing the enrolment process.
Develop a thorough understanding of the employee benefits plan and build a strong working relationship with the benefits provider.
Assist employees with questions related to the benefits plan.

Pension Administration;

Responsible for timely preparation of pension enrolment spreadsheet and forms to be submitted to Sunlife.
Ensure the Sunlife database reflects current and accurate information verified against SAP.
Follow the benefits enrolment audit process and ensure the sign off sheet is collected prior to completing the enrolment process.
Develop a thorough understanding of the employee pension plan and build a strong working relationship with the pension provider.
Assist employees with questions related to the pension plan.

Administrative Duties;

Process and monitor all staffing changes including new hires, leaves, transfers, salary adjustments, timesheets, manual cheques, terminations, other changes in accordance with legislative requirements and company standards.
Maintain new hire and existing employee data in SAP, payroll system, INX and personnel files.
Assist with documentation management and filing on a weekly basis.
Ensure vacation accruals and activity are properly tracked and accounted.
Timely update and preparation of the organizational chart.
Vendor payment and PR/PO process management for Corporate HR.

Reporting;

Assist with weekly, monthly and ad-hoc reporting.
Assist with Total Rewards related project work.
Take the initiative to identify process gaps related to payroll, benefits, pension processes and recommend sustainable solutions.

Other duties as assigned

Main Qualifications:

Bachelors degree in Human Resources or related field preferred.
1-3 years of relevant experience required
Knowledge and experience of SAP HCM Module preferred.

Job Location: Mary River Mine Site, NU, Canada

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

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When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

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Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

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This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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