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Office Manager/Administrator & Bookkeeper
Company Office Administrator/Manager & Bookkeeper – Job Description
The job is based in our office at 1 Mill Road, Barnstaple where we have a non-smoking working environment. The role is customer specific to our business in providing mobility & bathroom/property adaptations for the less able & future proofing customer. You need to be a good listener with a friendly manner. The hours of work will be 9.00am to 5.00pm Monday to Friday, with an hour lunch break each day. Some Saturday's 9.00-2.00 by arrangement. Holiday entitlement for a full year will be 28 days including Bank Holidays Pro-Rata. There is a workplace pension scheme in place. Sick pay is paid at the statutory rate after three days of absence on production of a doctor’s note.
The Administrator/Manager & Bookkeeper will ensure the efficient day to day running of the office, working closely with the Director and Management/Sales Team to maintain and improve the procedures in place. You will be expected to develop a good understanding of what our tradesmen do on site and the mobility products we sell from the showroom and to become familiar with the paperwork relevant to jobs to help maintain our high level of customer service. Support the team by meeting & greeting customers into our showroom.
The job covers all aspects of office administration and co-ordination and requires a flexible approach, as there are the daily tasks to do as well as the unexpected ones that arise during the working day. Preferably, you will have experience of managing your own time and working routine whilst keeping the rest of the team “on track”.
The business is experiencing an exceptional period of growth around the Living Needs sector of the business as a specialist provider of adaptations for the elderly, less able & disabled. Some knowledge/experience of this aspect of the work would be an advantage.
Experience with Sage accounts package, Payroll system and Job Costing program is essential.
Duties will include:
- You will be dealing with customers, suppliers, local authority agencies, surveyors, our accountants, the tax office etc, by telephone, fax, letter, email and visitors to showroom. A business-like approach is essential.
- Payroll (Sage) – this involves collating information from staff timesheets, making notes of absences and holidays, running the payroll on a weekly basis and organising for payments to be made, running period end reports eg P32/P11.
- Accounts (Sage Line 50 & updates) – data entry of payments made, payments received, petty cash and MasterCard transactions, bank reconciliation, running period end reports and general maintenance of the system. Secure on-line banking in confidence with Director.
- Compliance with Construction Industry Scheme for tax vouchers to sub-contractors and employers.
- Job Costing (Sage) – data entry of invoices, labour element of jobs from timesheets, and credit notes received (which then transfer to Line 50). Allocate works orders to jobs and cost codes, run costing reports as required and general maintenance of the system.
- Ensure all office details are kept up to date, renew insurances and subscriptions, monitor vehicles – tax and MOT dates, advertising, recruitment, filing, post, banking, stationery stock control, invoicing, debt control.
Perform such other duties as may be required to ensure the provision of an efficient administrative service to the business. Work safely in a clean and tidy and confidential manner.
Job Type: Full-time
Pay: £27,500.00-£30,500.00 per year
Benefits:
- Flexitime
- On-site parking
Ability to commute/relocate:
- Barnstaple EX31 1JQ: reliably commute or plan to relocate before starting work (required)
Experience:
- Accounting: 3 years (preferred)
- bookkeeping: 3 years (preferred)
Work Location: In person
Application deadline: 06/03/2026
