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(Remote) Customer Care Agent - Shared Services Center

February 17, 2026

The Shared Services Center at West Virginia University is currently accepting applications for a remote Customer Care Agent.About the OpportunityThe Customer Care representative will serve as a remote resource to assist our clients with a variety of requests in the areas of finance, grants, and workforce administration. The WVU SSC is a customer service organization that provides customer support and transaction services to the University in the areas of finance, human resources and post award grants management. Success in this position will be based off the ability to utilize our customer service process in partnership with our knowledge base to provide an outstanding customer experience. All members of the SSC are responsible for advocating for customers to improve their experience at WVU. What We’re Looking For:Self-starters who are excited about building customer relationships, earning their loyalty and trust. Your strengths include being passionate about helping others and taking accountability to ensure a positive customer experience. You’re resourceful and know how to think strategically and pull together resources (both internally and externally) for just the right solution. You are motivated to set and meet goals. We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:<ul><li>37.5-hour work week </li><li>13 paid holidays (<a href="https://talentandculture.wvu.edu/benefits-and-compensation/holiday-schedule">staff holiday calendar</a>)</li><li>15 annual leave (vacation) days per year or more based on years of service (<a href="https://talentandculture.wvu.edu/benefits-and-compensation/time-off/ee-leave">employee leave</a>)</li><li>18 sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)</li><li>WVU offers a range of <a href="https://talentandculture.wvu.edu/benefits-and-compensation/insurance-plans">health insurance and other benefits</a></li><li>401(a) retirement savings with 6%25 employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for <a href="https://talentandculture.wvu.edu/benefits-and-compensation/retirement">more retirement benefits information</a>? Check out retirement health insurance benefits, retirement income, and FAQ’s.</li><li>Wellness programs </li></ul>What You'll Do<ul><li>Respond to customer inquiries and service requests by phone, email, or chat through the case management system </li><li>Provide accurate information to resolve customer inquiries</li><li>Log case notes in the case management system for each customer inquiry or request </li><li>Ask related questions, listen intently, and identify what the customer really needs; this should be done in a conversational way making it easy for the customer to share thoughts</li><li>Escalate issues to customer service leaders or to central units</li><li>Redirect customers when needed and facilitate resolution with outside entities</li><li>Troubleshoot problems and resolve items within your scope; provide detailed information on items escalated to other business units</li><li>Update and communicate with customers to provide them with expectations on service and value being delivered</li><li>Upon updating customer, mark cases as resolved when customer requests are fulfilled, or inquiries are answered</li><li>Submit new knowledgebase articles through supervisor based on inquiries received in the SSC</li><li>Submit request through supervisor to modify knowledgebase articles based on information learned </li><li>Submit ideas for continuous improvement to the operations team</li><li>Complete transactional work as needed </li><li>Apply policies, procedures, and guidelines appropriately and setting the example for communication skills, work ethic, and judgment; always uphold WVU values</li><li>Participate in ongoing training experiences offered within the SCC and within WVU; use initial training and ongoing training to provide accurate information</li><li>Special projects as needed </li><li>Collaborate with supervisor to meet or exceed contact center metrics </li></ul>Pay Grade: 13 Hours: 8:15am-4:45pm EST <ul><li>High school diploma</li><li>A minimum of one (1) year of experience:<ul><li>Must be able to communicate well and work with a variety of constituencies</li><li>Must be skilled in Microsoft Office Products</li><li>Must be proficient in Windows-based applications and strong internet skills</li></ul></li><li>Any equivalent combination of related education and/or experience will be considered.</li><li>All qualifications must be met by the time of employment.</li></ul>Knowledge, Skills, Abilities<ul><li>Communicates effectively, both orally and in writing</li><li>Listens to others and effectively comprehends information </li><li>Outstanding interpersonal skills and demonstrated success in networking and ability to build and maintain effective relationships, both internally and externally</li><li>High degree of integrity, ethical practices, tact and ability to be direct and influence others while remaining diplomatic</li><li>Ability to present ideas persuasively and settle differences in a manner that strengthens relationships</li><li>Ability to read and understand procedures</li><li>High-energy, adaptable, and empathetic</li><li>Dependable; strives to be at work when scheduled </li><li>Resourceful; strategic and able to search for accurate answers </li></ul>

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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