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[Remote] The Estimator & Facilitator
Note: The job is a remote job and is open to candidates in USA. Green Ocean Property Management is seeking an Estimator & Facilitator to assist in selecting the best vendors at competitive prices. This role involves reviewing job scopes, managing vendor relationships, and supporting clients and HOA boards in making informed decisions. Responsibilities • Review job scopes and ask clear questions • Create accurate and fair estimates • Avoid underbidding while staying competitive • Factor in risks like weather, labor, and material costs • Compare vendor bids so pricing and scope match • Find, vet, and manage vendors • Review pricing, scope, and performance • Negotiate pricing and contract terms when needed • Address service issues, price increases, and disputes • Handle the full process: site walk → quote → approval → contract → tracking • Track bids, renewals, and vendor compliance • Collect COIs, W-9s, licenses, and other documents • Use tools like Buildium, Asana, and arenaflex Drive • Explain vendor options to boards and owners • Present price, quality, and risk clearly • Help boards make fast and confident decisions • Protect the client’s best interest at all times • Plan for snow season and emergency work • Step in when vendors fail or problems come up • Handle urgent quotes while staying accurate • Scale fast when new properties are added Skills • Experience in estimating, vendor management, or facilities/property services • Strong understanding of pricing, scopes, and contracts • Comfortable negotiating with vendors • Very organized and detail-oriented • Good written and verbal communication skills • Able to explain decisions clearly to non-technical clients • Experience with property management tools is a plus (Buildium, Asana, arenaflex Drive) Company Overview • Green Ocean Property Management is a property management company. It was founded in 1978, and is headquartered in Newton, Massachusetts, USA, with a workforce of 11-50 employees. Its website is Apply tot his job
