Senior Executive Coordinator

SUMMARY

USA for UNHCR is seeking a highly motivated and experienced Senior Executive Coordinator to provide advanced, high-level executive and administrative support to the Chief Development Officer (CDO) and play a critical role in coordinating key organizational initiatives, managing complex priorities and ensuring seamless operations across the Development division. This role goes beyond the traditional Executive Assistant function, requiring exceptional judgment, professionalism, strategic thinking, and the ability to anticipate needs in a fast-paced, mission-driven environment.

The ideal candidate is a proactive problem solver, a trusted partner to senior leadership, and someone who thrives on managing both detailed execution and big-picture coordination. The incumbent will exercise initiative in managing the CDO’s time and the day-to-day functions of the Development division effectively and efficiently, while collaborating closely with a diverse and talented team of professional leaders. The incumbent will maintain strict confidentiality regarding sensitive information, exercising discretion and professionalism in all communications and interactions.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Executive Support & Strategic Partnership

  • Provide sophisticated, anticipatory support to the CDO, serving as the primary point of contact for internal and external stakeholders.
  • Manage complex calendars, travel arrangements, and schedules with a strong understanding of organizational priorities and strategic objectives.
  • Prepare the CDO for meetings, presentations, and events by coordinating materials, drafting briefs, and ensuring follow through on next steps.
  • Exercise sound judgment in triaging requests, resolving issues independently, and protecting the CDO’s time and focus.

Project & Initiative Coordination

  • Coordinate cross departmental projects and deliverables on behalf of the CDO, ensuring milestones and deadlines are met.
  • Track progress on strategic initiatives and provide regular updates and recommendations.
  • Support preparation of board materials, donor briefings, proposals, and other high visibility documents.
  • Conduct light research, synthesize information, and develop summaries or recommendations.
  • Operational & Administrative Leadership
  • Partner closely with Development leadership and other administrative staff to streamline processes, improve workflows, and ensure operational excellence.
  • Draft and edit high quality correspondence, reports, and presentations with exceptional attention to detail.
  • Manage confidential information with integrity and discretion.
  • Oversee meeting logistics, including agendas, minutes, follow ups, and coordination of multi stakeholder participation.
  • Serve as the Development division’s secretary in high-level strategic planning meetings and related activities.
  • Manage key administrative financial operations, such as expense reporting, vendor and contract processing, and procurement coordination, ensuring accuracy and compliance with organizational policies.

Relationship Management

  • Serve as a thoughtful, professional representative of the CDO, fostering positive relationships with donors, executive leaders, board members, and staff.
  • Build strong internal partnerships to support decision making, communication, and organizational alignment.
  • Act as a liaison to external partners, ensuring timely communication and follow through.
  • Work in close partnership with the Development Chief of Staff to ensure alignment of overall team goals, priorities, and work plans.
  • Support the onboarding and training of new hires in the Development division.
  • Other duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

  • Bachelor’s degree preferred.
  • 6-8 years’ experience in executive-level support to senior leaders, ideally in a nonprofit, corporate or high-growth environment; each year of work experience may be substituted for each year of education required.

Knowledge, Skills, and Abilities

Knowledge of:

  • Advanced understanding of executive administrative practices, office operations, and project coordination methodologies
  • Knowledge of fundraising, donor relations, or development operations (preferred)
  • Familiarity with organizational governance and confidential information management
  • Experience coordinating complex, multi-stakeholder projects

Skills in:

  • Strong organizational skills, attention to detail, and advanced problem-solving skills, including the ability to synthesize information and anticipate needs
  • High proficiency with Microsoft 365 tools (Outlook, Teams, Word, Excel, PowerPoint) and comfort with CRM (Salesforce preferred)
  • Proficiency in project management systems, such as Jira
  • Exceptional written and verbal communication skills with the ability to draft high-quality documents and correspondence
  • Strong time-management skills, with the ability to manage multiple priorities simultaneously
  • Excellent interpersonal skills, with the ability to build relationships and communicate effectively with diverse stakeholders

Ability to:

  • Demonstrated ability to manage complex workflows, competing priorities, and sensitive information.
  • Ability to exercise sound judgment, maintain confidentiality, and make decisions independently
  • Ability to represent senior leadership with professionalism, tact, and discretion
  • Ability to coordinate cross-functional projects and ensure accountability toward timelines and deliverables.
  • Ability to work proactively, anticipate challenges, and implement effective solutions.

WORK LOCATION

Hybrid + New York City, May also involve travel to some locations within the company’s region of operations.

COMPENSATION

$90,506 - $106,345

APPLICATION DEADLINE

Please apply immediately or by March 9, 2026.

WHY YOU'LL WORKING HERE

We're proud to be consistently recognized as a Great Place to Work, a reflection of our deep commitment to employee well-being, growth, and purpose. Our benefits are designed to support your whole life, not just your work life. While specific offerings may evolve over time, highlights currently include:

  • Comprehensive health coverage, including employer-paid employee medical options (traditional and HSA plans)
  • Flexible savings accounts, including FSA and HSA
  • Industry-leading 401(k) match
  • Lifestyle Spending Account to support your wellness
  • Mental and financial wellness resources
  • Paid time off, including a paid winter break and sabbatical leave at key milestones
  • Volunteer Time-Off to support your community engagement
  • Professional development support
  • Access to tools like Headspace for mindfulness and mental health

Please note: Benefits are reviewed regularly and subject to change.

DISABILITY SPECIFICATIONS

USA for UNHCR will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

USA for UNHCR is an Equal Opportunity Employer. Refugees and all other protected classes are encouraged to apply.

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