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TIME AND ATTENDANCE SPECIALIST

February 25, 2026

Job Summary

Under general supervision, is responsible for performing various time management-related functions, including collecting, entering, validating, and analyzing data. This position reports to the Finance
Department. Working conditions are primarily inside an office environment. Does not exercise supervision.

Essential Job Functions

Performs all time-management related functions, including those related to grants, internal orders, and uniformed personnel, for multiple departments or locations.
Adheres to departmental and organizational scheduled deadlines for multiple payrolls.
Acts as a liaison between the Payroll Section, Human Resources Department, City Departments and City employees on time management and payroll issues.
Monitors, validates and enters time data, leave, attendance-related disciplinary actions, and other exceptions onto SAP time sheets as received from departments or transferred from COSA's time collection system.
Maintains employees' work schedules in a timely and accurate manner.
Ensures compliance with policies and procedures and administrative directives related to time, attendance, leave and time clocks.
Provides attendance, leave balance, overtime, infraction and other reports as needed for management.
Organizes and maintains paper and electronic filing systems for time/pay data.
Trains and assists employees on procedures, methods, materials and tools used for time management and leave collection; enrolls employees on time collection devices. Serves as first line-of-support for time clocks.
Assists with special projects as assigned.
Communicates with employees by a variety of methods to assist with
time/payroll related work, utilizing office equipment.
Performs related duties and fulfills responsibilities as required.

Job Requirements

High school diploma or GED equivalent (recognized by the Texas Education Agency or a regional accrediting agency)
Two (2) years of relevant experience in time and attendance operations.
Applicants for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony
Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor
Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions.

Knowledge, Skills, and Abilities

Knowledge of time and attendance policies, processes and procedures.
Knowledge of payroll principles and procedures.
Knowledge of laws, rules, and regulations pertaining to payroll.
Knowledge of payroll-related computer programs and software.
Ability to adhere to deadlines.
Ability to process and maintain confidential information.
Skill in utilizing personal computers and associated MS Windows- based
software applications (including Word, Excel, Outlook) in the completion
of assignments.
Skill in operating a 10-key machine and calculator by touch.
Ability to communicate clearly and effectively.
Ability to identify and resolve problems or situations requiring the
understanding of payroll principles and the exercise of good judgment.
Ability to create and use computer spreadsheets.
Ability to research, analyze and summarize data.
Ability to work independently in the absence of supervision.
Ability to establish and maintain effective working relationships with
City staff and the general public.
Ability to perform all the physical with or without accommodations, intellectual, and analytical requirements of the position including decision-making.

Company Description

Labor On Demand, Inc. d.b.a. LOD Staffing is a knowledgeable and passionate employment agency servicing the Austin and San Antonio metropolitan area. For nearly two decades, we have strived to bring the right people together with the right jobs. Whether it is an opportunity for a new career, seasonal work, or a part-time gig to provide extra income, we take extraordinary pride in matching you with a position that satisfies your employment needs. Join our team today and let us help you find your next exciting career opportunity. We look forward to meeting you!

EEO Statement

Employees of Labor on Demand Inc. are protected by federal laws, Presidential Executive Orders, and other laws designed to protect employees from discrimination on the basis of race, religion, color, sex (including pregnancy and gender identity), sexual orientation, parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or any other non-merit-based factor. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, and training and career development programs.

Employees of Labor on Demand Inc. are also protected against retaliation. Consistent with federal laws, acts of retaliation against an employee who engages in a protected activity whistle blowing, or the exercise of any appeal or grievance right provided by law will not be tolerated. Managers and supervisors of Labor on Demand Inc. are also reminded of their responsibility to prevent, document, and promptly correct harassing conduct in the workplace.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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